Privacy Policy: The Forever Captured Studio – Weddings & Events Content Creation

Last updated: 01/12/2025

1. Introduction

The Forever Captured Studio specialises in capturing weddings and events through photography and videography. We are committed to protecting the privacy of our clients and their guests, while also showcasing our work responsibly across social media and marketing platforms.

This Privacy Policy explains how we collect, use, and manage personal data and event content.

2. Information We Collect

In the course of providing our services, we may collect:

  • Client Information: Names, email addresses, phone numbers, and booking details

  • Event Details: Venue, schedule, and event-specific requirements

  • Media Content: Photos and videos captured during weddings and events

  • Guest Appearances: Individuals attending the event may be captured in photos or videos

  • Social Media Information: Usernames or handles voluntarily provided

3. Photography & Videography at Events

By booking The Forever Captured Studio, you (the client) acknowledge and agree that:

  • We will capture photos and videos throughout the event, which may include guests, staff, and venue details

  • It is the client’s responsibility to inform guests that photography/videography will be taking place

  • Guests who attend the event understand they may appear in captured content

4.Use of Content for Social Media & Marketing

We may use selected content from weddings and events for:

  • Social media platforms (e.g., Instagram, Facebook, TikTok)

  • Website portfolio

  • Promotional and marketing materials

We aim to always:

  • Represent events in a professional and respectful manner

  • Avoid content that could be considered inappropriate or intrusive

5. Consent & Client Control

We respect that weddings and events can be private and personal.

  • Clients may request limited or no social media sharing

  • Specific moments, individuals, or content can be excluded upon request

  • Clients may request the removal of content after publication

Where possible, we will accommodate all reasonable requests.

6. Guest Privacy

While we do not collect personal data directly from guests:

  • Guests may appear in event media as part of general coverage

  • We do not identify or tag guests without consent

  • If a guest wishes to raise a concern, they may contact us via the client or directly

7. Sensitive Moments

We understand certain parts of events may be more private (e.g., emotional moments, personal interactions).

  • We will use discretion when capturing and sharing such content

  • Sensitive content will not be shared publicly without clear permission from the client

8. How We Use Personal Data

We use collected data to:

  • Deliver our photography and videography services

  • Communicate with clients before and after events

  • Process payments and bookings

  • Promote our work (subject to consent)

9. Sharing of Information

We do not sell personal data. Information may be shared with:

  • Trusted service providers (e.g., editing software, cloud storage, payment processors)

  • Social media platforms when content is shared

  • Legal authorities where required

10. Data Storage & Security

We store client data and media securely and take reasonable steps to protect against loss, misuse, or unauthorised access.

11. Data Retention

We may retain event media and client information for:

  • Delivery of services

  • Portfolio and marketing use (if permitted)

  • Legal and business record-keeping

Clients may request deletion of their data or media, subject to legal obligations.

12. Third-Party Platforms

Any content shared on social media or third-party platforms is subject to their own privacy policies. We are not responsible for how third parties may use publicly available content.

13. Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted with a revised effective date.

14. Contact Information

For any questions, requests, or concerns regarding privacy or content usage:

The Forever Captured Studio

Email: theforevercapturedstudio@gmail.com

Phone: 07380 712 355

By booking our services, you agree to this Privacy Policy, including the capture and potential use of event content for promotional purposes, subject to your preferences and permissions.